Sponsorship opportunities

SILVER Belgian Evening
4000€
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  • One exhibition booth (Free access during the opening hours of the congress; surface area depending of the selected preference) (1)
  • 1 registration (2)
  • Sponsor’s promotional material could be included in the bags
  • Sponsor’s logo projection in meeting rooms during health breaks*
  • Sponsor’s name and logo printed in the program*
  • Sponsor’s name and logo on the conference website*
  • Sponsor’s name and logo on the «Thank you list»*
  • Sponsors’ at the Belgian evening event (3)
  • A 2 minutes of short presentation during the Belgian evening
GOLD Lunch and health breaks
10000€
<monthly/>
  • One exhibition booth (Free access during the opening hours of the congress ; surface area depending of the selected preference) (1)
  • 2 registrations (2)
  • Sponsor’s promotional material could be included in the bags
  • Sponsor’s logo projection in meeting rooms during health breaks*
  • Sponsor’s name and logo printed in the program*
  • Sponsor’s name and logo on the conference website*
  • Sponsor’s name and logo on the «Thank you list»*
  • Sponsors’ at the Belgian evening event (3)
  • A 2 minutes of short presentation during the Belgian evening
  • Short slot of 5 minutes of presentation during a scientific session
  • 1/2 advertising page A4 printed in the program
  • Sponsor on all health breaks (4)
  • Sponsor’s name and logo on the conference bags
  • Sponsor’s name and logo on the lectern during the conference
  • One ticket to the Gala Dinner
PLATINUM Gala Dinner
15000€
<monthly/>
  • One exhibition booth (Free access during the opening hours of the congress ; surface area depending of the selected preference) (1)
  • 3 registrations (2)
  • Sponsor’s promotional material could be included in the bags
  • Sponsor’s logo projection in meeting rooms during health breaks*
  • Sponsor’s name and logo printed in the program*
  • Sponsor’s name and logo on the conference website*
  • Sponsor’s name and logo on the «Thank you list»*
  • Sponsors’ at the Belgian evening event (3)
  • A 2 minutes of short presentation during the Gala Dinner and the Belgian evening
  • Short slot of 10 minutes of presentation during a scientific session
  • 1 advertising page A4 printed in the program
  • Sponsor on all health breaks and lunch tables (4)
  • Sponsor’s name and logo on the conference bags
  • Sponsor’s name and logo on the lectern during the conference
  • Two tickets to the Gala Dinner
  • Sponsor’s logo at the main entrance
  • Sponsor’s name and logo printed ont the program’s cover
  • Gala Dinner sponsor (5)

Payment

The payment should be made upon reception of the invoice.

Cancellation policy

In the case of a cancellation, cancellation fees are due:

  • If the cancellation occurs between 89 and 31 days before the event, 25% of the amount is due
  • If the cancellation occurs between 30 and 0 days before the event, 100% of the amount is due

In the case of sanitary travel restrictions, the congress will take place virtually. Adapted solutions will be provided to the sponsors, with a lower sponsoring fee.

Sanitary rules

The sponsors should respect the sanitary rules that will be in force during the congress period.

Extra material

Extra material for the exhibition booth can be provided on request (screen, specific lights etc). The request should be made 3 weeks before the meeting maximum. If any specific materials are needed, please contact the organizers as soon as possible. Thank you for your understanding.

*Size scale according the selected preference
(1) Exhibit booth includes for Silver and Gold sponsors:
• One 1.5m x 2.5m exhibit space,
• 2.5m back wall,
• One 1,80m table**,
• 2 chairs.
(1) Exhibit booth includes for Platinum sponsor:
• One 1.5m x 5.0m exhibit space,
• 5.0m back wall,
• Two 1,80m table**,
• 4 chairs.
**Could be replaced by a side table
(2) Registration includes:
• Lunch + Health breaks,
• Access to the all sessions of the scientific congress,
• Participation to the Welcome reception,
(3) Belgian evening:
A buffet-dinner with Belgian specialities will be scheduled for participants. Sponsors will have the opportunity to introduce themselves and make a small presentation during 2 minutes to the congress participants.
(4) Sponsor of lunch / health breaks:
• Sponsor’s name and logo on tables,
• Sponsor’s name and logo at the entrance of the room.
(5) Sponsor of the Gala Dinner:
• Sponsor’s name and logo on the menu of the Gala diner, Sponsor’s name and logo at the entrance of the room,
• Special thanks during the welcome speech.